SITE-BASED EXPENDITURE REPORTING
The Every Students Succeeds Act contains a short but significant provision requiring LEAs to report not only district-level expenditure data but also, for the first time, school-level expenditure data. This reporting began with FY19 data and is reported each year on the Illinois Report Card. LEAs are required to report actual personnel and non-personnel expenditures of both site-specific and district centralized expenditures. Expenditures will be shown at the site level and must be disaggregated by source of funds (federal vs. state/local).
- FY 2023 Site-Based Expenditure Reporting Guidance - June 2023
- The fiscal year 2023 Site-Based Expenditure Reporting submission window will be July 3 - August 17. Edits to submissions may be made until August 31, 2023.
- Updated FY 2023 resources, including the FY 2023 reporting guidance, are now available.
- Site-Based Expenditure Reporting: FY 2023 Guidance Overview and Highlights
This webinar provided key information about the FY 2023 reporting window, including dates, approaches to submissions, IWAS enhancements, and highlights from the 2023 guidance. It also contained important information about a new federal financial reporting requirement known as the School-Level Finance Survey.
School boards of community consolidated districts, community unit districts, consolidated districts, consolidated high school districts, optional elementary unit districts, combined high school ‑ unit districts, combined school districts if the combined district includes any district which was previously required to provide transportation, and any newly created elementary or high school districts resulting from a high school ‑ unit conversion, a unit to dual conversion, or a multi‑unit conversion if the newly created district includes any area that was previously required to provide transportation shall provide free transportation for pupils residing at a distance of one and one‑half miles or more from any school to which they are assigned for attendance maintained within the district, except for those pupils for whom the school board shall certify to the State Board of Education that adequate transportation for the public is available.
Each school board may provide free transportation for any pupil residing within 1 1/2 miles from the school attended where conditions are such that walking, either to or from the school to which a pupil is assigned for attendance or to or from a pick-up point or bus stop, constitutes a serious hazard to the safety of the pupil due to either (i) vehicular traffic or rail crossings or (ii) a course or pattern of criminal activity, as defined in Section 10 of the Illinois Streetgang Terrorism Omnibus Prevention Act. Such transportation shall not be provided if adequate transportation for the public is available. The determination as to what constitutes a serious safety hazard shall be made by the school board, in accordance with guidelines promulgated by the Illinois Department of Transportation regarding vehicular traffic or rail crossings or in accordance with guidelines regarding a course or pattern of criminal activity, as determined by the local law enforcement agency, in consultation with the State Superintendent of Education.
The Department of Transportation shall review the findings of the school board concerning vehicular traffic or rail crossings and shall approve or disapprove the school board's determination that a serious safety hazard exists within 30 days after the school board submits its findings to the Department of Transportation. The State Board of Education, in consultation with the local law enforcement agency, shall review the findings of the school board concerning a course or pattern of criminal activity and shall approve or disapprove the school board's determination that a serious safety hazard exists within 30 days after the school board submits its findings to the State Board. The school board shall annually review the conditions and determine whether or not the hazardous conditions remain unchanged.
The school board of any school district that provides any school bus or conveyance for transporting pupils to and from the public schools shall afford transportation, without cost, for children who attend any school other than a public school, who reside at least 1 1/2 miles from the school attended, and who reside on or along the highway constituting the regular route of such public school bus or conveyance, such transportation to extend from some point on the regular route nearest or most easily accessible to their homes to and from the school attended, or to or from a point on such regular route which is nearest or most easily accessible to the school attended by such children.
On or before August 15, annually, the board clerk or the secretary of the district shall certify upon forms prescribed by the State Superintendent of Education the district's claim for reimbursement for the school year ended on June 30 next preceding. The district superintendent of schools shall check all transportation claims to ascertain compliance with the prescribed standards and upon his/her approval shall certify not later than August 15 to the State Superintendent of Education the district's report of claims for reimbursement.
WEBINARS
- May 24,2022 – Pupil Transportation Reimbursement
- May 26, 2021 – Pupil Transportation Reimbursement
- April 12, 2017 - Student Transportation Claim Completion Webinar
STUDENT TRANSPORTATION CLAIM
STUDENT TRANSPORTATION CLAIM COMPLETION TOOLS
RULES AND STATUTE
PUBLICATIONS/FORMS
Criminal Gang Activity Safety Hazard Parent Notification
SCHOOL VEHICLE USE
Here is a special Drill down on Special Education Funding! You can see history of past allocations as well as instruction of what can be depreciated and the rules as they stand currently with ISBE!
SPECIAL EDUCATION REIMBURSEMENT
The Department of Funding and Disbursements is responsible for the approval and reimbursement of costs for pupils, personnel and services.
In addition, the Department is responsible for:
- The collection and reporting of the special education students ages 3-21 who are eligible or receiving direct and related special education services as of December 1 per the federal Individuals with Disabilities Education Act (IDEA)
- Verifying student eligibility with the Dept. of Children and Family Services under the Special Education Orphanage Act and residency related issues
- Compiling special education student and personnel data for federal reports of pupils and staff required under IDEA
SPECIAL EDUCATION TUITION COST SHEET DATA
NONPUBLIC ENROLLMENT
IDEA FLOW THROUGH ALLOCATIONS
IDEA PRESCHOOL ALLOCATIONS
IDEA FLOW THROUGH NONPUBLIC PROPORTIONATE SHARE
IDEA PRESCHOOL NONPUBLIC PROPORTIONATE SHARE
Start Preparing your Board for Two back to back 5% CPI increases to the Levy… Remind them that the district will loose the money FOREVER if you don’t levy the full amount! If you have debt and they want to abate some tax dollars… the debt extension has benefits to abate over the other
FORMS / APPLICATIONS
The forms listed below are those which are currently available on the Internet for School Finance.