April Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines


  • April 1 – School Board must give written notice and specific reason of intent not to renew the Superintendent’s expiring contract, unless contract states otherwise. Failure to do so will automatically extend the contract for an additional year (105 ILCS 5/10-21.4)
  • April 20 – Expenditure Reports for Categorical Grants. The Illinois State Board of Education will notify school district’s via E-mail as to which grants must file on IWAS.
  • April 30 – Employer’s Quarterly Federal Tax Return (Form 941)
  • April 30 – Employer’s Quarterly Illinois Withholding Tax Return (Form IL-941)
  • April 30 – Illinois Department of Employment Security (IDES) Quarterly Report: Employer’s Contribution and Wage Report (UI-3/40)
  • April 30 – School districts electronically filing UI-3/40 reports must annually complete and submit the Illinois Department of Employment Security Electronic Filing Certification form with the first electronic IDES filing for the calendar year (56 IL.Adm.Code 2760.140(f)

Other tasks that could be addressed during the month of April 2018:

  • Bid preparation and solicitation.
  • Continue to prepare budget and financial projections.
  • Schedule independent audit.
  • Remind board members and school employees required to complete the Statement of Economic Interests that the last day to file the Statement with the county clerk is May 1.

Coming up in May 2018:

  • Statement of Economic Interests must be filed with the county clerk by board members and school employees required to complete the Statement (5 ILCS 420/4A-105).
  • Illinois ASBO Pre-Conference Admin Academy workshops, Renaissance Schaumburg Convention Center Hotel, Schaumburg, IL
  • Illinois ASBO Annual Conference, Renaissance Schaumburg Convention Center Hotel, Schaumburg, IL
  • Fourth transmission of Special Education Personnel Employed Approval is electronically filed with the Illinois State Board of Education (105 ILCS 5/14-13.01).
  • Fourth transmission of Special Education Funding and Child Tracking (FACTS) is electronically filed with the Illinois State Board Education (105 ILCS 5/14-7.02, 5/14-7.02b, and 5/14-7.03).
  • Special Education Orphanage Student Eligibility Verification is filed with the Illinois State Board of Education using ISBE Form 34-75 (105 ILCS 5/14-7.03).

2017-18 Driver Education Cost Report

Per Public Act 97-1025, effective Jan. 1, 2013, the State Board of Education is required to provide an annual report of the per capita Driver Education cost. The 2017-18 Drivers Ed Report has been compiled and is available online. The report utilizes expenditure and revenue data submitted by school districts via their audited Annual Financial Report ending June 30, as well as the number of students provided Driver Education in the same year. District Annual Financial Reports for fiscal year 2018 can be accessed at ISBE's Historical Reports webpage.

Questions can be directed to Jennifer Jonas in the Division of Funding and Disbursement Services at (217) 782-5256 or jjonas@isbe.net.

Audit Adjustments Policy Change – State Programs

Please be advised that the State Board of Education is changing the manner in which audit adjustments are applied for state grant programs. Specifically, all audit adjustments assessed and finalized by the Federal and State Monitoring Division for state grant programs, such as Early Childhood Education and Career and Technical Education Improvement, will be applied to the source project year in which the audit was assessed. For example, an Early Childhood adjustment for $250 assessed for a grantee back in FY 2017 will be applied in that grantee’s FY 2017 Early Childhood project.

In the past, ISBE had applied prior fiscal year adjustments at any amount for state grant programs in the current active project for the grantee. This new policy change will result in refund due notices to the grantee that will be issued in the month following the application of the adjustment. Grantees have 45 calendar days to return the amount due. This policy change affects state grant programs only. All adjustments for major mandated categorical programs or amounts assessed for federal grant programs will continue to be applied as they have in the past.

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages




IASB School
Board Calendar