April Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines

SPECIFIC TASKS TO ADDRESS DURING APRIL 2020

  • April 1 – School Board must give written notice and specific reason of intent not to renew the Superintendent’s expiring contract, unless contract states otherwise. Failure to do so will automatically extend the contract for an additional year (105 ILCS 5/10-21.4)
  • April 20 – Expenditure Reports for Categorical Grants. The Illinois State Board of Education will notify school district’s via E-mail as to which grants must file on IWAS.
  • April 30 – Employer’s Quarterly Federal Tax Return (Form 941)
  • April 30 – Employer’s Quarterly Illinois Withholding Tax Return (Form IL-941)
  • April 30 – Illinois Department of Employment Security (IDES) Quarterly Report: Employer’s Contribution and Wage Report (UI-3/40)
  • April 30 – School districts electronically filing UI-3/40 reports must annually complete and submit the Illinois Department of Employment Security Electronic Filing Certification form with the first electronic IDES filing for the calendar year (56 IL.Adm.Code 2760.140(f)
  • April (TBD) – IDEA Expenditure Report DUE through IWAS.

OTHER TASKS THAT COULD BE ADDRESSED DURING THE MONTH OF APRIL 2020

  • Bid preparation and solicitation.
  • Continue to prepare budget and financial projections.
  • Schedule independent audit.
  • Remind board members and school employees required to complete the Statement of Economic Interests that the last day to file the Statement with the county clerk is May 1.




COMING UP IN MAY 2020

  • Statement of Economic Interests: Completed form filed with county clerk (5 ILCS 420/4A-105).
  • Orphanage Approvals (Fund Codes D, E and F) due in I-Star for any student records with a begin date of 3/1/20 or prior.
  • Submit the Final Public School Calendar via IWAS reflecting any Emergency Days or other changes to the previously approved calendar.
  • Submit IDEA Grant.
  • May 31 - Last day to submit an amendment to the IDEA grants. Grant amendments must be submitted 30 days before the end of the grant period.
  • Special Education Orphanage Student Eligibility Verification is filed with the Illinois State Board of Education using ISBE Form 34-75 (105 ILCS 5/14-7.03).

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages

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ISBE
Calendar

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IASB School
Board Calendar

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