August Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines


  • August 1 (FY20) – Deadline to submit application for the second cohort of the Competency-Based High School Graduation Requirements Pilot Program.
  • August TBD – First Day for School Year Enrollments.
  • August TBD – School Nutrition Programs (SNP) Back to School Conference.
  • August TBD – Special Education Transportation Reimbursement claims DUE – Submitted via IWAS.
  • August TBD – Private Facility Regular and Summer term claims (Fund Code B) DUE in I-Star.
  • August TBD – Data corrections window for Special Education Private Facility Tuition Claim.
  • August TBD – Final payment for Orphanage vouchered.
  • August 15 (FY20) – Deadline to submit prior year Pupil Transportation Reimbursement Claim.
  • August 15 (FY20) – Deadline for waiver applications to be postmarked to be part of ISBE Fall Waiver Report.
  • August TBD – Review and update list of participants for Medicaid Fee for Service and Medicaid Administrative Outreach.
  • August 15 (FY20) – Deadline to submit EIS employment/positions, evaluations, attendance, and salary.
  • August 15 (FY20) – Pupil Transportation Reimbursement Claim submitted to the ISBE on IWAS (105 ILCS 5/29-5).
  • August TBD – FY19 IDEA grants with approved expenditure extensions due.


  • Prepare Tentative Budget: Public display of tentative budget at least 30 days prior to adoption (105 ILCS 5/17-1).

  • Hold Public Hearing on the Budget (publish legal notice indicating availability for public inspection of tentative budget and date, time, and location of public hearing (105 ILCS 5/17-1).

  • Adopt new budget: Districts must adopt annual budget by the end of the first quarter of the fiscal year and file with the County Clerk and the Illinois State Board of Education within 30 days of adoption.


  • Affidavit of School Treasurer Bonds submitted by Regional Superintendents, in Cook County the appropriate Intermediate Service Center.
  • Within 6 business days after an employer participating in the IMRF approves a budget, that employer must post on its website the total compensation package for each employee having a total compensation package that exceeds $75,000 per year OR an employee’s total compensation package that is equal to or in excess of $150,000 per year. (5 ILCS 120/7.3) (Source: P.A. 97-609, eff. 1-1-12).
  • Each LEA is responsible for keeping their D-U-N-S number and account current with *NEW* System for Award Management – SAM (formerly CCR). SAM (formerly CCR) provides email notification to the account owner of registration expiration.
  • In September (prior to October 1), at a regular board meeting, present to the Board of Education the base salary and benefits of the general superintendent of schools or chief executive officer and all administrators and teachers employed by the school district (105 ILCS 5/10-20.47) and (105 ILCS 5/34-18.38).
  • Annual Sponsor/Site Application for participation in the Child Nutrition Program. File on IWAS under the Application and Claim Entry System (ACES).
  • Certain Quarterly Expenditure Reports for Categorical Grants – The Illinois State Board of Education will notify the school district via email as to which grants must be file on IWAS.
  • Adopt New Budget — End of the first quarter of the fiscal year for most Illinois school districts and, therefore, the last day to adopt the annual budget (105 ILCS 5/17-1). Within 30 days of adoption, the annual budget must be (1) filed with the county clerk (35 ILCS 200/18-50) and (2) transmitted electronically with a deficit reduction plan, if required, to the Illinois State Board of Education (105 ILCS 5/17-1, amended 07/01/2006). If a school district has an Internet website, the current annual budget must be posted on the website. Parents or guardians of the school district’s students must be notified of the budget’s availability and the website address (105 ILCS 5/17-1.2).
  • File annual spending plan for the Evidence Based Funding Formula.
  • Excess Cost reimbursement payment vouchered.
  • First Quarter reimbursement payment for Private Facility vouchered.
  • The targeted resolution date for IDEA maintenance of effort (MOE) is September 30. Districts/cooperatives are encouraged to submit composite/district/ exception worksheets early along with any supporting documentation (e.g. auditor letters) and work with the MOE coordinator to identify all options.

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages




IASB School
Board Calendar