February Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines

SPECIFIC TASKS TO ADDRESS DURING FEBRUARY: 

  • February 1 – Statement of Economic Interests: Alphabetical list of names and addresses of board members and school employees required to file the Statement must be prepared by the chief administrative officer, or his or her designee (usually the Superintendent or Business Official). The list is to be certified and then sent to the county clerk (5 ILCS 420/4A-106). Each individual must file the Statement on or before May 1st with the county clerk (5 ILCS 420/4A-105).
     
  • February 1 – Posting of annual summary of occupational injuries and illnesses for each workplace. The Occupational Safety and Health Administration (OSHA) Form #300A or an equivalent form containing the same information must be posted until April 30th (Administrative Code, 56 Ill. Adm. Code 350 Section 350.250.d and e). The posting is required by the Illinois Department of Labor (IDOL).
     
  • February 1 – Seniority List: Established by the Board of Education and distributed to the exclusive bargaining representative(s) (105 ILCS 5/24-12).
     
  • February 1 – National School Lunch Program regulations require multi-site sponsors to complete an On-Site Review (form ISBE 67-35) by district officials to ensure accountability of meal counts and claiming procedures. The review form is filed with District records.
     
  • February 1 – Non-Certified Staff Salary Study is submitted to the Illinois State Board of Education (105 ILCS 5/2.3-103). File on IWAS. (Information on IWAS indicates that the report should be submitted by public school districts with an enrollment of 1,000 or more students.)

  • February 1 – Teacher Salary Study window closes

  • February 1 – Non-Certified Staff Salary Study window closes

  • February 7 – Local Wellness Policy Workshop

  • February 8 – Deadline to complete Steps 1 and 2 of GATA Audit-Related Requirements

  • February 11 - 13 – 2019 ESSA Conference

  • February 12 - May 12 – National Board Candidate Fee Subsidy Application Window
     
  • February 13 – Estimated Best Three Months Average Daily Attendance for the 2014-2015 school year is submitted to the Illinois State Board of Education on IWAS.
     
  • February 14 - 15 – Annual IACTE Conference

  • February 29 – Transmittal of Wage and Tax Statements (Form W-3) and the Annual Summary and Transmittal of U.S. Information Returns (Form 1096).
     
  • February 29 – Last day to submit the Illinois Food Distribution Program’s Annual Commodity Order Form for School Year 2015-2016. File on the Illinois Commodity System (ICS) Web site accessed through the Illinois State Board of Education’s Food Distribution Program homepage at: http://www.isbe.net/business.htm.
     

COMING UP IN MARCH: 

  • March 1 – Deadline to announce intent to change from half-day to full-day Kindergarten (EBF)
  • March 4 – Filing of Pupil Approval and IDEA Child Count (Private Facility, Excess Cost, Orphanage)
  • March 4 – Filing of Special Education Special Education Personnel Approval
  • March 30 – Filing of Special Education Personnel Reimbursement Claims Approval

2019-20 Those Who Excel Nomination Packets Now Available

The Illinois State Board of Education annually sponsors Those Who Excel to honor individuals who have made significant contributions to our state's public and nonpublic elementary and secondary schools. Excellence, Meritorious Service, and Special Recognition awards are presented in seven categories: classroom teacher; school administrator/principal; student support personnel (licensed); educational service personnel (unlicensed); school board member/community volunteer; team; and early career educator. Nomination materials are evaluated by a selection committee composed of individuals who represent a variety of educational organizations. Awards of Excellence winners in the classroom teacher category are finalists for the Illinois Teacher of the Year. Local school district leaders and members of school communities are asked to nominate candidates.

The application for the 2019-20 Those Who Excel program is now available. Applications may be completed electronically and emailed to jseiler@isbe.net or be printed and mailed to ISBE, Office of Communications, 100 N. First Street, Springfield, 62777-0001. Mailed applications must be received electronically or postmarked by close of business Monday, June 3. The Those Who Excel banquet will be held Saturday, Oct. 19, at the Marriott Bloomington-Normal Hotel and Conference Center.


FY 2018 Carryover Increase for FY 2019 Title I Part A Grants

ISBE was notified by the U.S. Department of Education of an increase to the fiscal year 2018 Title I, Part A program award in the amount of $3,875,908. The funds were computed as part of the final FY 2018 Title I district allocations communicated on May 23, 2018, which can be accessed at https://www.isbe.net/Documents/FY18-Revised-Final-Title-I-Allocations.pdf.

Due to the late notification, the additional funds have been computed for eligible districts and loaded as 2018 carryover for current FY 2019 projects within the electronic Grants Management System. If you have already received ISBE approval for your FY 2019 Title I grant this year, you must amend your application in order to use these funds. If your application is still within the approval process at the district level, you may include the additional funds at this time. Those districts that have submitted their grant to ISBE, but have yet to receive final approval, may request to have their application returned so that the budget can be increased to the total funds available.


IDEA Allocation Procedural Change

ISBE announced a procedural change on July 31, 2018, in how it will distribute Individuals with Disabilities Education Act (IDEA) Part B funds to member districts of special education cooperatives. Member school districts will receive IDEA flow-through and preschool funds directly in order for the allocation to most closely follow the child. This change also will bring Illinois into compliance with federal guidance. The change begins at the start of fiscal year 2020, on July 1, 2019, unless the cooperative applies for and receives the available 12-month extension. The deadline to apply for the one-year extension is March 31, 2019.

IDEA provides supplemental funds for the excess cost of educating students with disabilities. The federal funds support local district efforts in providing a free appropriate public education to students with disabilities. Each districts’ student population and poverty rate determines its federal IDEA allocation, in accordance with the federal formula. It is ISBE’s expectation that local education agencies use the federal funds to serve the students whose needs generated those funds.

Please contact the IDEA grant coordinators, Zach Allen, Tammy Greco, Mandi Richards, or Todd Williams, or call (217) 782-5589 with any questions.


This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages

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ISBE
Calendar

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IASB School
Board Calendar

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