February Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines

SPECIFIC TASKS TO ADDRESS DURING FEBRUARY 2021

  • February 1 (FY20) – Statement of Economic Interests: Alphabetical list of names and addresses of board members and school employees required to file the Statement must be prepared by the chief administrative officer, or his or her designee (usually the Superintendent or Business Official). The list is to be certified and then sent to the county clerk (5 ILCS 420/4A-106). Each individual must file the Statement on or before May 1 with the county clerk (5 ILCS 420/4A-105).
  • February 1 (FY20) – Posting of annual summary of occupational injuries and illnesses for each workplace. The Occupational Safety and Health Administration (OSHA) Form #300A or an equivalent form containing the same information must be posted until April 30 (Administrative Code, 56 Ill. Adm. Code 350 Section 350.250.d and e). The posting is required by the Illinois Department of Labor (IDOL).
  • February 1 (FY20) – Seniority List: Established by the Board of Education and distributed to the exclusive bargaining representative(s) (105 ILCS 5/24-12).
  • February 1 (FY20) – National School Lunch Program regulations require multi-site sponsors to complete an On-Site Review (form ISBE 67-35) by district officials to ensure accountability of meal counts and claiming procedures. The review form is filed with District records.
  • February 1 (FY20) – Non-Certified Staff Salary Study is submitted to the Illinois State Board of Education (105 ILCS 5/2.3-103). File on IWAS. (Information on IWAS indicates that the report should be submitted by public school districts with an enrollment of 1,000 or more students.)
  • February (TBD) – Transmittal of Wage and Tax Statements (Form W-3) and the Annual Summary and Transmittal of U.S. Information Returns (Form 1096).
  • February (TBD) – Last day to submit the Illinois Food Distribution Program’s Annual Commodity Order Form for the School Year. File on the Illinois Commodity System (ICS) website accessed through the Illinois State Board of Education’s Food Distribution Program homepage at: www.isbe.net/business.htm.
  • February (TBD) – All corrections/additions for the December 1st Child Count closed.
  • February (TBD) – Begin preparing for any potential Reduction in Force (RIF) that may be planned.
  • February (TBD) – Honorable Dismissal List is due to the teachers’ union at least 75 calendar days before the end of each school year (March 1 target date).
  • February (TBD) – Review IDEA grant expenditures. Submit timely amendments, as needed.



OTHER TASKS THAT CAN BE ADDRESS DURING THE MONTH OF FEBRUARY 2021

  • Bid preparation and solicitation.
  • Continue to prepare budget and financial projections.
  • Schedule independent audit.
  • Check with Summer School Programs to make sure facilities and tuition collection procedures are aligned.





COMING UP IN MARCH 2021

  • Third Quarter reimbursement payment for Private Facility voucher-ed.
  • Third Quarter estimated payment for Orphanage voucher-ed.
  • Third Quarter reimbursement payment for Spec Education Transportation vouchered.
  • Last day to submit the Illinois Food Distribution Program’s Annual Commodity Order Form for the School Year. File on the Illinois Commodity System (ICS) website accessed through the Illinois State Board of Education’s Food Distribution Program homepage at: www.isbe.net/business.htm.
  • Present Staffing Plans to the Board in preparation for RIF or hiriing process at the March Board Meeting.
  • ELL data DUE for Population of eGMS Ceiling Calculator

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages

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ISBE
Calendar

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IASB School
Board Calendar

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