July Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines

SPECIFIC TASKS TO ADDRESS DURING JULY 2019



OTHER TASKS THAT COULD BE ADDRESSED DURING JULY 2019

  • Prepare Tentative Budget – public display of tentative budget at least 30 days prior to adoption (105 ILCS 5/17-1).
  • Hold Public Hearing on the Budget (publish legal notice indicating availability for public inspection of tentative budget and date, time, and location of public hearing (105 ILCS 5/17-1).
  • Adopt FY Budget (must adopt annual budget by the end of the first quarter of the fiscal year and file with County Clerk and ISBE within 30 days of adoption).
  • Begin to prepare Student Transportation Claim for Reimbursement (due to ISBE on or before August 15th). File on IWAS.
  • Begin to prepare Annual Teachers’ Retirement System report (due to TRS on August 15th).
  • Resolution adopted by Board of Education designating interest earned on each fund during the new fiscal year continues to be interest and does not become part of the principal balance of that fund (23 IL.Adm.Code 100.50.a.(4)). The resolution, which preserves the Board’s option to transfer interest earned on one fund to another fund, must be adopted prior to June 30th of the fiscal year. The actual transferring of interest between funds requires another resolution.


COMING UP IN AUGUST
  • Special Education Private Facility Tuition Claim submitted to the ISBE (105 ILCS 5/14-7.02)
  • Final transmission of Special Education Personnel Employed submitted to the ISBE (105 ILCS 5/14-13.01)
  • Annual Report of Earnings form, required documentation, and diskette submitted to the Teachers’ Retirement System of the State of Illinois (Springfield office) (40 ILCS 5/16-155)
  • Pupil Transportation Reimbursement Claim submitted to the ISBE on IWAS (105 ILCS 5/29-5)
  • Prepare Tentative Budget OR Hold Public Hearing on Final Budget (105 ILCS 5/17-1)
  • Deadline to submit Annual Pupil Transportation Reimbursement claim to ISBE ·
  • Deadline to submit Site-Based Expenditure Reports in IWAS ·
  • Deadline for superintendent sign-off in Data Review and Verification Tool in MyIRC portal
  • August 8th – Online AAC #1560-Responding to Crisis: Attending to Mental Health & Wellness in Schools
  • August 21st – Impact of State Funding on Your School District's Budget - Springfield 
  • August 22nd – Impact of State Funding on Your School District's Budget - Naperville

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages

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ISBE
Calendar

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IASB School
Board Calendar

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