May Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines

SPECIFIC TASKS TO ADDRESS DURING MAY 2020

  • May 1 – Statement of Economic Interests must be filed with the county clerk by board members and school employees required to complete the Statement (5 ILCS 420/4A-105).
  • May 6 – Fourth transmission of Special Education Funding and Child Tracking (FACTS) is electronically filed with the Illinois State Board Education (105 ILCS 5/14-7.02, 5/14-7.02b, and 5/14-7.03)
  • May 6 – Special Education Orphanage Student Eligibility Verification is filed with the Illinois State Board of Education using ISBE Form 34-75 (105 ILCS 5/14-7.03).
  • May 8 – Fourth transmission of Special Education Personnel Employed Approval is electronically filed with the Illinois State Board of Education (105 ILCS 5/14-13.01).

    OTHER TASKS THAT COULD BE ADDRESSED DURING THE MONTH OF MAY 2020

    • Bid preparation and solicitation.
    • Continue to prepare budget and financial projections.
    • Schedule independent audit.

    COMING UP IN JUNE 2020

    • Contact transportation providers for mileage by program for the Student Transportation Claim.
    • Investigation and Ascertainment of Prevailing Rate of Wages: Requires a School Board to adopt a resolution establishing prevailing rates for its area, publicly post or keep available for inspection the prevailing rate of wages, file a certified copy of the resolution with the Secretary of State and the Department of Labor in Springfield no later than July 15 of each year, and publish a legal notice of its wage rate determination within 30 days of the filing (820 ILCS 130/9).
    • Prepare for Year-End Closing:
      • Collect from each school building all student attendance and transportation records and documentation for Student Transportation Claims.
      • Complete final journal entries with proper documentation.
      • Process final checks for current FY accounts and claims.
    • Proposed School Calendar for next school year. File on IWAS.
    • Fifth required transmission of Special Education Personnel Employed Approval is electronically filed with the Illinois State Board of Education (105 ILCS 5/14-13.01).
    • Final transmission with all corrections of Special Education Funding and Child Tracking (FACTS) is electronically filed with the Illinois State Board Education (105 ILCS 5/14-7.02, 5/14-7.02b, and 5/14-7.03).
    • Special Education Orphanage Student Eligibility Verification is filed with the Illinois State Board of Education using ISBE Form 34-75 (105 ILCS 5/14-7.03).
    • Last day to accept transportation information from parents or guardians participating in the Parent/Guardian State Pupil Transportation Reimbursement Program (105 ILCS 5/29-5.2(d) and 23 IL.Adm.Code 120.210(b)). File on IWAS.
    • Application for Extension of Time for Life Safety Projects (ISBE 36-25): Requires Board action for amendments not completed and must be filed with the Regional Superintendent (105 ILCS 5/2-3.12).
    • General State Aid Entitlement (ISBE 54-33).
    • June 30th — Last day of the fiscal year for most Illinois school districts.

    Important Information for Educators Renewing Licenses in 2020

    Educators have licenses up for renewal this year. The 2020 renewal year is much larger than usual because it is the second year that educators who were issued a substitute teaching license (SUB) or educator license with stipulations endorsed for paraprofessional (ELS-PARA) in the 2013 certificate-to-licensure exchange will be able to renew these licenses.

    As licensure renewal season approaches, ISBE is focused on educators having the best experience possible with the Educator Licensure Information System. ISBE will stagger renewal periods for educators according to license type in an effort to prevent the system from overloading due to increased user traffic.

    • Educators who hold a PEL and ELS-CTE license with an expiration of 6/30/2020may renew beginning April 1.
    • Educators who hold an ELS-PARA license with an expiration of 6/30/2020may renew beginning April 15.
    • Educators who hold a SUB license with an expiration of 6/30/2020may renew beginning May 1.

    Upcoming ISBE Dates and Deadlines

     

     

    CAREER & TECHNICAL EDUCATION

    CTE EDUCATOR PATHWAY GRANT APPLICATION NOW AVAILABLE | ISBE’s CTE & Innovation Department has announced the release of the CTE Educator Pathway Grant. This funding opportunity is to help address the teacher shortage in Illinois by establishing a pathway or program CTE educators.   Eligible applicants should have collaborative relationships with schools/districts and the state Education for Employment system, along with community colleges or institutions of higher education, so they can establish a program or pathway to provide opportunities for students to acquire technical skills and academic knowledge that will allow them to have success in an education field.  The application, which is available in the CTE IWAS dashboard for eligible applicants, is due by 4 p.m. May 22.  A technical assistance webinar can be found at  https://www.isbe.net/Pages/Career-Technical-Education.aspx.  

    ... Read More

    CURRICULUM & INSTRUCTION

    PROFESSIONAL LEARNING OPPORTUNITIES FOR EDUCATORS | Teach Plus Illinois, in partnership with Illinois State Teachers of the Year and the National Board, is offering All Means All-Making: Remote Learning Work for Every Illinois Educator. These sessions provide a free, facilitated, collaborative space for Illinois teachers to adapt to the new remote learning environment. Teacher leaders from Teach Plus Illinois, the Illinois State Teachers of the Year, and the National Board have partnered to provide leadership and in their content area for all participants. These teachers will lead weekly collaborative planning and problem-solving sessions -- divided by grade band and content area -- to address communication engagement strategies and social and emotional supports and provide a basic schema for curriculum planning.  These weekly, ongoing professional learning communities are free on a space-available basis to all Illinois teachers. View the current schedule and register for sessions.

    ... Read More

    ISBE DATA COLLECTIONS

    UPCOMING WEBINAR: EIS 2020 – SALARY, BENEFITS, DAYS ABSENT, EVALUATIONS, REMOVING MISSING POSITIONS & DATA QUALITY | Data Strategies and Analytics staff are hosting a webinar from 10-11:30 a.m. on May 14. The webinar will cover all Employment Information System (EIS) Salary and Days Absent data for 2020 along with correcting Missing Positions. The webinar will also provide detailed instruction on how to identify and correct EIS Missing Position records and submitting Educator Evaluations. There will be a Q&A period at the end of the webinar. Registration is now available.

    ... Read More

    EARLY CHILDHOOD EDUCATION

    PROFESSIONAL DEVELOPMENT OPPORTUNITIES | The Center: Early Childhood Professional Learning is offering the following professional development opportunities for the month of May.

    ... Read More

    ELEVATING EDUCATORS

    ILLINOIS TEACHER OF THE YEAR AND THOSE WHO EXCEL NOMINATIONS | Nominations are still being accepted for Illinois Teacher of the Year and Those Who Excel categories until June 5. We recognize that during this uncertain time there maybe limitations to meeting the June 5 deadline for some schools; we hope this deadline will not need to be pushed back. However, if the need exists, we will be flexible with that deadline. If you plan on nominating someone and foresee an issue with the June 5 deadline, please contact Jeff Seiler at jseiler@isbe.net. Nominations can be submitted through the new online portal found in both the Teacher of the Year and Those Who Excel webpages.

    You can also spread the word about the awards by sharing our Teacher of the Year video on social media with the hashtag #ElevatingEducators.

    ... Read More

    EVIDENCE-BASED FUNDING

    PRELIMINARY FY 2021 DATA AVAILABLE FOR REVIEW | Evidence-Based Funding (EBF) distributions are calculated using more than 17,000 unique data points. The mechanics of the formula mean that a change to one data point for a single district will impact the entire distribution calculation. It must be reset and all district funding amounts will change.

    ISBE reviews all data when received from our sources, but it is crucial that districts also ensure that their data is correct. This review is integral not only for your district, but also for other districts in order to prevent the need for recalculations of EBF after district funding amounts are established for the year. Please take advantage of this opportunity to review data on the front end of EBF calculations. 

    ... Read More

    FUNDING & DISBURSEMENTS

    FY2020 STATE GRANT PROJECT END DATES EXTENDED TO JUNE 30, 2021 | Please be advised that all fiscal year 2020 state grant project end dates are extended to June 30, 2021. We acknowledge that some Local Education Agencies (LEAs) are still in the process of submitting an initial FY 2020 state grant for some programs. All LEAs with an approved FY 2020 grant or that submit an initial FY 2020 grant to ISBE on or before June 30, 2020, will receive a 12-month extension to June 30, 2021. At this time, federal grants are not included in the extension as federal funding is not delayed and unexpended funds are permitted to be carried forward into next year.

    ... Read More

    SPECIAL EDUCATION DCFS YOUTH-IN-CARE VERIFICATION NOW AVAILABLE | EBF enrollment calculations must account for and deduct Department of Children and Family Services (DCFS) youth-in-care (YIC) who participate in the state’s Special Education Individual Orphanage (Section 14-7.03) and Regular Education Orphanage (Section 18-3) programs. Districts receive full state funding for these students through a separate claim process.

    ... Read More

    NUTRITION PROGRAMS

    PAID LUNCH EQUITY TOOL AVAILABLE FOR SY 2020-21 | The Paid Lunch Equity (PLE) Calculator for School Year 2020-21 is available online under the PLE section, along with U.S. Department of Agriculture Guidance and an exemption form.

    PLE is a requirement under Section 205 of the Healthy Hunger-Free Kids Act of 2010 for all schools with pricing programs that participate in National School Lunch Program. The purpose of PLE is to increase paid meal prices to be more equal with funds brought in from free and reduced-price meal reimbursements.

    ... Read More

    PARENT/FAMILY RESOURCES

    U.S. SOCIAL SECURITY ADMINISTRATION - COVID-19 ECONOMIC IMPACT PAYMENTS REMINDER | On April 24, the Internal Revenue Service (IRS) issued updated guidance for Supplemental Security Income (SSI) recipients with qualifying dependents eligible for COVID-19 Economic Impact Payments. SSI recipients who did not file a tax return in 2018 or 2019 and who have qualifying dependents must submit additional information using the IRS’s Non-Filer tool by Tuesday, May 5, to receive the full amount of their Economic Impact Payments as soon as possible. Eligible SSI recipients will start receiving their automatic payments directly from the Treasury Department in early May.

    ... Read More

    TEACH PLUS LIVE LESSONS FOR PARENTS WITH YOUNG CHILDREN |Teach Plus is offering Itsy Bitsy Lessons designed for parents sheltering in place with very young children struggling to balance work and educating their children. These daily, free, online sessions will be led by experienced early childhood educators who will model activities using common household items that parents can use the next day with their young children. They will take questions from parents and provide tips for differentiating for ages from birth to 5 years old. The sessions are organized with Teach Plus in partnership with the Illinois State Teachers of the Year and the National Board for Professional Teaching Standards. Parents can join live each day at 8 p.m. at https://www.facebook.com/pg/teachplusIL/videos/. The video recording will also be available at the same site for those unable to participate in the live session.

    ... Read More

    STUDENT ADVISORY COUNCIL

    SEEKING APPLICATIONS FOR SCHOOL YEAR 2020-21 STUDENT ADVISORY COUNCIL | ISBE is constantly seeking ways to include student voice in all of the work happening at this agency. ISBE’s Student Advisory Council (SAC) is one of our most important programs for elevating student voice. The SAC is composed of a diverse group of motivated and engaged high school students from across the state who act as student advisers to the State Board. ISBE deeply values diversity of experience on the council. This group of students have the opportunity to see the State Board’s policymakers in action and work with them to provide student perspectives and concerns on the state’s education policies. Selected students participate virtually and attend meetings in Springfield throughout the school year.

    The 2020-2021 SAC application is now available on ISBE’s website at  https://www.isbe.net/studentvoices. We hope that you will share this opportunity widely with your school communities and encourage students with a range of educational backgrounds, including alternative programs, special education, Career and Technical Education, and multilingual education, to apply. The deadline for students to submit applications is May 29, 2020 at 5 p.m. Questions about the program can be sent to  jsaba@isbe.net  or  isbesac@isbe.net.

     

    COVID-19 – IN CASE YOU MISSED IT

    Each week, this section will contain a list of the resources and information posted to the COVID-19 webpage over the past week. Please continue to check the COVID-19 webpage on a daily basis for the newest updates and information.

    Messages from the State Superintendent

    General Guidance

    CARES Act

    Multilingual Education

    Early Childhood Education and Child Care

    Emergency Rules & Executive Orders

     

    Future June Dates to keep in mind

    JUNE 2020

     

    This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

    For accurate information visit the websites listed below to verify dates and items listed.

    State Superintendent’s Weekly Messages

    Go

    ISBE
    Calendar

    Go

    IASB School
    Board Calendar

    Go