November Business Office Calendar

  • An indispensable member resource, to help you keep up on upcoming state deadlines

SPECIFIC TASKS TO ADDRESS DURING NOVEMBER 2020

  • November 1 (FY20) – Annual Report of Unclaimed Property (State Treas. UPD601) is filed with the State Treasurer’s office.
  • November (TBD) – Prepare and Bid construction for summer.
  • November (TBD) – Summer Term Orphanage Approvals and Claims (Fund Codes D,E,F) DUE in I-Star.
  • November (TBD) – Special Education Room and Board Claims due in IWAS.
  • November (TBD) – Special Education Transportation Reimbursement FINAL corrections transmitted via PTCRS.
  • November (TBD) – Make sure all students are entered into I-Star in preparation for the Dec. 1st Child Count.
  • November (TBD) - Deadline to submit revisions for Annual Claim for Pupil Transportation Reimbursement.
  • November 8 (FY20) - Deadline to submit Unfilled Positions Survey in IWAS.
  • November 15 (FY20) - Deadline to submit Immunization/Health Examination data via IWAS
  • November 15 (FY20) – Limitation of administrative costs worksheet filed with the Illinois State Board of Education (105 ILCS 5/17-1.5). The report is to list the actual administrative expenditures for the prior year from the district’s audited Annual Financial Report (AFR) and projected administrative expenditures for the current year from the budget adopted by the school board. This report is attached to and usually filed with the AFR.
  • November 15 (FY20) – Creditable Coverage Notification: The Medicare Modernization Act (MMA) requires employers who sponsor a health insurance plan to disclose to all Medicare eligible individuals the creditable or non-creditable coverage status of their current prescription drug benefits (42 CRF §423.56(f)). Additional information, including model notices, can be found on the Center for Medicare and Medicaid Services (CMS) website at: http://www.cms.hhs.gov/CreditableCoverage.
  • November 15 (FY20) – Child Nutrition Program verification process ends.
  • November 15 (FY20) - Deadline to submit Nonpublic School Registration, Enrollment and Staff Report information via IWAS.
  • November (TBD)  – IASB, IASA, & IASBO Joint Annual Conference in Chicago.
  • November (TBD) – Annual Statement of Affairs (ASA) (105 ILCS 5/10-17, as amended):
    • Publish the ASA summary in local newspaper.
    • Have copies of the ASA available in the administrative office for public review.
    • Submit the ASA electronically to the Illinois State Board of Education (for publication on the ISBE website).


OTHER TASKS THAT COULD BE ADDRESSED DURING THE MONTH OF NOVEMBER 2020

  • Prepare Truth in Taxation Notice (if necessary).
  • Prepare estimate property tax levy to present to the Board of Education at least 20 days prior to the adoption of the property tax levy (35 ILCS 200/18-60).



COMING UP IN DECEMBER 2020

  • Ensure all students are entered into I-Star in preparation for the December 1 Child Count.

  • Summer reimbursement payment for Orphanage vouchered.

  • Special Education Transportation Reimbursement Second Quarter payment vouchered.

  • Second Quarter reimbursement payment for Private Facility vouchered.

  • Second Quarter estimated payment for Orphanage vouchered.

  • School districts must submit the Annual Statement of Affairs (ASA) electronically to the Illinois State Board of Education (105 ILCS 5/10-17). Also, copies of the ASA must be available in the administrative office of the school district.

  • Certificate of Tax Levy (ISBE 50-02) filed with the county clerk (105 ILCS 5/17-11; 35 ILCS 200/18-15). Check with your County Clerk for any special office hours related to the holidays.

  • If the estimate of taxes to be levied is more than 105% of the prior year’s tax extension, a Truth In Taxation Public Hearing must be held (35 ILCS 200/18-70). A public notice must be published and strict format and timelines must be followed as stated in 35 ILCS 200/18-75 and 35 ILCS 200/18-80.

  • Requirement to file a continuing disclosure with the Nationally Recognized Municipal Securities Information Repository (NRMSR) applies to school districts who have signed a continuing disclosure agreement in connection with the issuance of bonds. Check with your bond underwriter, financial advisor, or auditor to determine if your school district is required to file and the due date of such filing.



This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages

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ISBE
Calendar

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IASB School
Board Calendar

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