September Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines. 

SPECIFIC TASKS TO ADDRESS DURING SEPTEMBER 2020

  • SEPTEMBER (TBD) – Affidavit of School Treasurer Bonds submitted by Regional Superintendents, in Cook County the appropriate Intermediate Service Center.
  • ASAP (but no later than October 6) (FY20) – Within 6 business days after an employer participating in the IMRF approves a budget, that employer must post on its website the total compensation package for each employee having a total compensation package that exceeds $75,000 per year OR an employee's total compensation package that is equal to or in excess of $150,000 per year. (5 ILCS 120/7.3) (Source: P.A. 97-609, eff. 1-1-12.)
  • ASAP (FY20) – Each LEA is responsible for keeping their D-U-N-S number and account current with * NEW* System for Award Management – SAM (formerly CCR). SAM (formerly CCR) provides email notification to the account owner of registration expiration.
  • In September (prior to October 1) – At a regular board meeting, present to the Board of Education the base salary and benefits of the general superintendent of schools or chief executive officer and all administrators and teachers employed by the school district (105 ILCS 5/10-20.47) and (105 ILCS 5/34-18.38).
  • August 15 or prior to serving meals (FY20) – Annual Sponsor/Site Application for participation in Child Nutrition Programs. File on IWAS under the Application and Claim Entry System (ACES).
  • September 20 (FY20) – Certain Quarterly Expenditure Reports for Categorical Grants –The Illinois State Board of Education will notify the school district via email as to which grants must be file on IWAS.
  • September 30 (FY20) – Adopt New Budget: End of the first quarter of the fiscal year for most Illinois school districts and, therefore, the last day to adopt the annual budget (105 ILCS 5/17-1). Within 30 days of adoption, the annual budget must be (1) filed with the county clerk (35 ILCS 200/18-50) and (2) transmitted electronically with a deficit reduction plan, if required, to the Illinois State Board of Education (105 ILCS 5/17-1, amended 07/01/2006). If a school district has an Internet web site, the current annual budget must be posted on the web site. Parents or guardians of the school district’s students must be notified of the budget’s availability and the web site address (105 ILCS 5/17-1.2).
  • SEPTEMBER (TBD) – File annual spending plan for the Evidence Based Funding Formula.
  • SEPTEMBER (TBD) – Excess Cost reimbursement payment vouchered.
  • SEPTEMBER (TBD) – First Quarter reimbursement payment for Private Facility vouchered.
  • SEPTEMBER (TBD) – The targeted resolution date for IDEA maintenance of effort (MOE) is September 30. Districts/cooperatives are encouraged to submit composite/district/ exception worksheets early along with any supporting documentation (e.g. auditor letters) and work with the MOE coordinator to identify all options.

OTHER TASKS THAT CAN BE ADDRESSED DURING THE MONTH OF SEPTEMBER 2020

  • On or before October 1, report to the State Board of Education the base salary and benefits of the general superintendent of schools or chief executive officer and all administrators and teachers employed by the school district.
  • Begin to prepare for the Child Nutrition Program verification process, starting in October.



COMING UP IN THE  MONTH OF OCTOBER 2020

  • Child Nutrition Program verification process begins with the local education agency selecting a sample of applications approved by this date.
  • SIS Enrollment Deadline. Fall Enrollment Counts are based on individual students’ enrollments. These counts will reflect students enrolled as of the last school day in September.
  • Annual Financial Reports (AFRs) are due to ROEs. The AFR contains the bulk of the data needed to complete the IDEA excess cost worksheets.
  • IDEA Expenditure Report due through IWAS.
  • School districts must submit an original and one copy of the independent audit to the Regional Office of Education/Cook Intermediate Service Centers (105 ILCS 5/3-7).
  • Quarterly Expenditure Reports for Categorical Grants: The Illinois State Board of Education will notify the school district via email as to which grants must file on IWAS.
  • Annual budgets must be filed with the county clerk within 30 days of adoption (105 ILCS 5/17-1 and 35 ILCS 200/18-50). Annual budgets must also be submitted to ISBE within 30 days of adoption.
  • Employer’s Quarterly Federal Tax Return (Form 941).
  • Employer’s Quarterly Illinois Withholding Tax Return (Form IL-941).
  • Illinois Department of Employment Security Quarterly Report (UI-3/40).

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages

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ISBE
Calendar

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IASB School
Board Calendar

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