2021 Winter Conference Speaker Resources

IMPORTANT
DEADLINES

                                                      Due Date 
Session Details                                12/18/2020
Speaker Head Shots                       1/22/2021
Presentations                                  2/1/2021


Questions? Contact Josh Giuliano at jgiuliano@iasbo.org.

SESSION
DETAILS

Please have all session details prepared to submit to Josh Giuliano on Friday, December 18, 2020.

This includes: 
- Session Title (10 words max) 
- Descriptive Blurb (80 words max)
Speaker(s)/Moderator

ONLINE PRESENTATION REMINDERS

Below are some important reminders for your online presentation through Zoom:

- Close all other programs on your computer

- Be sure you have a reliable internet connection. A hard line is preferred or a strong Wi-Fi signal.

- Practice on the equipment you will use for actual webinar.

- Webcams:

-->Check your lighting – best is front facing.

-->Camera should be at eye level. You may need to raise your webcam up a few inches.

PRESENTATION
GUIDELINES

- To provide attendees access to session information prior to the Conference, we ask that send your presentation, and we will post it onto the Winter Conference website. Please submit your presentation/ handout(s) to Josh Giuliano by Monday, February 1.

- We ask that you use the ILSNA PowerPoint Template. Do not use any other templates as the introductory slide must be included in all presentations. How to merge the PowerPoint Template with Google Docs

- All presentations must be of an educational nature, and may not be used to promote products and/or services.

- Any graphics included in the presentation (i.e. charts, graphs, etc.) should be embedded in the PowerPoint file to minimize file size.

- You are responsible for printing any handouts you would like to have available onsite. 

PRESENTATION
RECOMMENDATIONS

- You must use the PowerPoint Template. Do not use any other templates as the introductory slide must be included in all presentations. How to merge the PowerPoint Template with Google Docs

- The number of slides in your presentation is not limited but we recommend no more than 20-25 slides for a 60-minute presentation (i.e. one slide per three minutes).

- Additional Formatting Suggestions

- Limit the amount of information on a single slide.

- Create slides to highlight your presentation not to duplicate exactly what you will say.

- Use a large font. Remember, those sitting in the back of the room should still be able to read the slide.

- Avoid red letters, which are difficult for some people to read. The best readability comes from high contrast of intensity rather than by clashing colors.

- Be sure to include your contact information on the last slide of your presentation to allow attendees to contact you with follow-up questions.

- Remember, it's always a good idea to bring a backup copy of your presentation!

MODERATOR
RESPONSIBILITIES

- Greet attendees.

- Identify yourself and then introduce the presenter(s).

- Remind attendees that the evaluations will be done via an electronic survey. The survey should only take a few minutes, so encourage attendees to complete it. We value their feedback!

- Please remember that attendance should be for professional development and not for competing with other attendees or presenters.

- You may assist with presenter AV needs, but ILSNA staff will be in the virtual session rooms, designated for this purpose.

Please keep these items as reference while moderating:

- Please note that if an Industry member is a presenter and uses the presentation as an arena to “sell” their product or services, the Moderator has the authority to stop the presentation if the presenter refuses to modify the content of their presentation. The Moderator will report such actions to the Executive Director of ILSNA, Sue Bertrand, for follow-up.

- Due to a potential conflict of interest, no Moderator shall moderate a seminar given by an employee from their own company.

- Moderators are given the authority to ask any attendee to leave if they become combative with presenters.

- Any Industry member presenter who violates these regulations may be excluded from presenting at future presentations, in addition, to loss of membership in the Association.

SPEAKING
TIPS

- Get ideas, tips and recommendations below to help you prepare for a successful presentation here!
- Read this article on Interactive Session Formats.
- Determine the location of your session room in advance. Take the time to familiarize yourself with the AV equipment.

 - Display the presentation title and your name on the first PowerPoint slide so attendees can verify they are in their preferred session.

- Allow time for questions and answers at the end of your presentation.

- Inform attendees of this at the beginning of the presentation and ask they hold all questions until then, unless you have already planned to integrate questions throughout your session.

- Repeat each question from the audience before answering so all attendees can hear the question and benefit from the Q-and-A section.

- Please keep track of the time; you have 60-minutes from the scheduled start time of your presentation to complete your session and answer audience questions.

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