Speaker Resources

Thank you for your time and effort organizing your presentation and for sharing your experience and expertise. As you prepare your presentation, please use this page to help guide you along the way. We hope this information will help make your speaking experience smooth and enjoyable.

Below is a detailed list of the audio visual equipment that will be provided:
  • Classroom/Theater Set Up
  • Maximum Capacity 50-175 (depending on room)
  • AV Table with Power
  • Projection Screen
  • LCD Projector
  • Panel Table with wireless handheld microphone

PLEASE NOTE:

  • Presenters must bring their own computer with their presentation already loaded on it.
  • Presenters must bring their own HDMI connector to connect their computer to provided LCD projector.
  • Do not use any other templates than the one provided.
  • Seminars will not have the capability for video or computer audio.
  • We cannot guarantee special requests.

  • To provide attendees access to session information prior to the event, we ask that send your presentation, and we will post it for attendees.
  • We ask that you use the official Illinois ASBO PowerPoint. Do not use any other templates as the introductory slide must be included in all presentations. How to merge the PowerPoint Template with Google Docs
  • All presentations must be of an educational nature, and may not be used to promote products and/or services. Presentations are not intended as a marketing venue and  marketing/advertisements are not allowed. All vendor speakers (member and non-member) agree to adhere to the Service Associate Code of Ethics.
  • Any graphics included in the presentation (i.e. charts, graphs, etc.) should be embedded in the PowerPoint file to minimize file size.
  • You are responsible for printing any handouts you would like to have available onsite. Please have ample copies, as some attendees are not members and will not have access to peer2peer.

  • You must use the Illinois ASBO PowerPoint Template.  Do not use any other templates as the introductory slide must be included in all presentations. How to merge the PowerPoint Template with Google Docs
  • The number of slides in your presentation is not limited but we recommend no more than 20-25 slides for a 60-minute presentation (i.e. one slide per three minutes).
  • Additional Formatting Suggestions:
    • Limit the amount of information on a single slide.
    • Create slides to highlight your presentation not to duplicate exactly what you will say.
    • Use a large font. Remember, those sitting in the back of the room should still be able to read the slide.
    • Avoid red letters, which are difficult for some people to read. The best readability comes from high contrast of intensity rather than by clashing colors.
    • Be sure to include your contact information on the last slide of your presentation to allow attendees to contact you with follow-up questions.
  • Remember, it's always a good idea to bring a backup copy of your presentation.

  • Greet attendees.
  • Identify yourself and then introduce the presenter(s).
  • Illinois ASBO Moderator Slide
  • Remind attendees that the evaluations will be done via an electronic survey. The survey should only take a few minutes, so encourage attendees to complete it. We value their feedback! 
    Please remind attendees that breakout session materials will be available for downloading on the peer2peer Network, as well as the Electronic Resource Center (ERC). Please refer to this moderator slide for more information.
  • Please remember that attendance should be for professional development and not for competing with other attendees or presenters.
  • You may assist with presenter AV needs, but Illinois ASBO staff will be floating around the session rooms, designated for this purpose. All presenters have been instructed to bring their own laptops.
  • Please keep these items as reference while moderating:
    • Please note that if a Service Associate is a presenter and uses the presentation as an arena to “sell” their product or services, the Moderator has the authority to stop the presentation if the presenter refuses to modify the content of their presentation. The Moderator will report such actions to the Executive Director of Illinois ASBO, Kris Monn, for follow-up.
    • Due to a potential conflict of interest, no Moderator shall moderate a seminar given by an employee from their own company.
    • Moderators are given the authority to ask any attendee to leave if they become combative with presenters.
    • Any Service Associate presenter who violates these regulations may be excluded from presenting at future presentations, in addition, to loss of membership in the Association.

  • Get ideas, tips and recommendations below to help you prepare for a successful presentation here.
  • Read this article on Interactive Session Formats.
  • Determine the location of your session room in advance. Take the time to familiarize yourself with the AV equipment.
  • Display the presentation title and your name on the first PowerPoint slide so attendees can verify they are in their preferred session.
  • Allow time for questions and answers at the end of your presentation.
  • Inform attendees of this at the beginning of the presentation and ask they hold all questions until then, unless you have already planned to integrate questions throughout your session.
  • Repeat each question from the audience before answering so all attendees can hear the question and benefit from the Q-and-A section.
  • Please keep track of the time. The entire length of the seminar includes the time of your presentation and to answer audience questions.

Questions? Contact the Illinois ASBO Professional Development Team:

Oonagh Barrow

Jennifer Corbin

Kara Mitchell

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