January Business Office Calendar

An indispensable member resource, to help you keep up on upcoming state deadlines


  • January 7 – Deadline to submit FY 2019 Property Tax Relief Grant application

  • January 7 – Deadline to submit Illinois Green Ribbon Schools Program Applications

  • January 11 – Deadline for schools designated as Exemplary or Commendable to submit IL-E Learning Partner Application

  • January 15 – Deadline for waiver applications to be considered for inclusion in the 2019 Spring Waiver Report

  • January 16 - 17 – Learning Technology Center K-12 Data & Security Summit

  • January 20 – Certain Quarterly Expenditure Reports for Categorical Grants –The Illinois State Board of Education will notify the school district via E-mail as to which grants must file on IWAS.
  • January 22 –Deadline to submit FY 2019 Healthy Communities – Non-school Districts grant application

  • January 31 – Annual Affidavit for Exempt Property is filed with the county assessor (35 ILCS 200/15-10).
  • January 31 – Employer’s Quarterly Federal Tax Return (Form 941).
  • January 31 – Employer’s Quarterly Illinois Withholding Tax Return (Form IL-941).
  • January 31 – Illinois Department of Employment Security Quarterly Report (UI-3/40).
  • January 31 – Wage and Tax Statement (Form W-2) for employees and Miscellaneous Income (Form 1099) for qualifying non-employee payments.


  • Prepare the list of names/addresses for Statement of Economic Interests filing (due February 1st).
  • Prepare staffing/budget projections and bid specifications.
  • Board of Education designates “some person or persons” (typically the Superintendent and/or Business Official) to prepare the budget in tentative form (105 ILCS 5/17-1). This is a good month to place this item on the Board agenda because designation/authorization should be done prior to starting the budget development process. A sample resolution can be found on page 37 of Mechanics of a School District Budget, an ISBE publication that can be downloaded from their website.
  • Prepare the estimated Best Three Months Average Daily Attendance for the previous school year.


  • File certified list for Statement of Economic Interests (2/1). 
  • Teacher Salary Study window close (2/1).
  • Non-Certified Staff Salary Study window closes (2/1). 
  • Post OSHA Form #300A or equivalent (2/1)
  • Distribute Seniority List (2/1). 
  • Teacher Salary Study filed on IWAS (2/1).
  • Non-Certified Staff Salary Study filed on IWAS (2/1).
  • Submit the Illinois Food Distribution Program’s Annual Commodity Order Form for School Year 2016-2017 – First day 2/15, ends 3/15.

Property Tax Relief Grant – Deadline 4 p.m. Jan. 7

As a reminder to districts interested in applying for the Property Tax Relief Grant (PTRG), the deadline is rapidly approaching.

The deadline to submit completed applications is 4pm Monday, Jan. 7.

Please note that no late submissions will be accepted.

This deadline is also for districts that have been notified of issues with their applications. Any corrected and/or amended applications will not be accepted after the above deadline.

Districts may have been notified of issues with their applications for the following reasons:

  1. The “Expected Tax Relief” exceeds the maximum.
  2. The “Expected Tax Relief” has erroneously been completed using the “Maximum Possible Property Tax Relief Grant” rather than the maximum possible amount of tax relief.
ISBE staff has encouraged school districts to apply for the maximum possible tax relief found in column J (highlighted in yellow) of the spreadsheet posted to the ISBE website. The grant amount is lower than the maximum possible tax relief. Entering the grant amount in the application will lower the actual grant when the final amounts are calculated for eligible districts.

In both cases listed above, ISBE staff has contacted districts, giving them the opportunity to resubmit an amended application. Should there be no reply by the deadline, ISBE will proceed with processing applications with the lower amounts.

2018-19 Nonpublic Application for Recognition and Calendar in IWAS

The Nonpublic School Application for Recognition and Calendar is now available in IWAS for completion and submission by currently recognized schools for the 2018-19 school year. This voluntary annual renewal of application information must be submitted via IWAS; paper applications will not be accepted. The window for applying opened Dec. 11, 2018, and will close on Jan. 31, 2019. A User Guide is being prepared, and when available for reference, it will be accessed from within the IWAS application.

There are two prerequisites to completion of the application for renewal of recognition. Nonpublic schools seeking to renew recognition must renew their registration AND submit their immunization data before they can submit the Nonpublic School Application for Recognition and Calendar. Schools that failed to renew their registration via IWAS through the Nonpublic Registration, Enrollment and Staff Report must contact Dr. Gary Greene or Derreck Langwith (217) 782-5270.

Schools that failed to complete the Student Health Data—Immunization Report for the 2018-19 school year, also in IWAS, will need to contact Dr. Marjurie Ribeiro.

Nonpublic schools seeking initial recognition should not use IWAS. Instead, they must complete and submit the paper Application for Initial Recognition of Nonpublic Schools. This may be found at www.isbe.net/nonpublicprograms, as item 2 under bar 6. This Application may be submitted at any time.

Questions concerning either registration or recognition of nonpublic schools should be directed to (217) 782-5270.

New Grant Opportunities for Teacher Leadership and Teacher Residencies

ISBE recently released two applications for $1 million in state funds to expand teacher leadership and teacher residencies. The grants promote innovation in Illinois’ teacher workforce systems to help address the statewide teacher shortage.

The $250,000 available for the Teacher Leader Problems of Practice Grant will support districts in addressing local challenges to developing and retaining teacher leaders. District applicants will receive priority points for improving diversity and culturally responsive practices among teacher leaders. Underfunded school districts – those in Evidence-Based Funding Tiers 1 and 2 – will receive larger grants.

The Teacher Residency Planning Grant makes $750,000 available specifically for districts serving high rates of low-income students or students of color and districts that have experienced chronic teacher shortages. The grant will support partnerships between institutions of higher education and high-need school districts to plan full-year teacher residencies.

Applications for the Teacher Leader Problems of Practice Grant are due no later than 4 p.m. on March 1. Applications for the Teacher Residency Planning Grant are due no later than 4 p.m. on Feb. 15. Access the applications at https://www.isbe.net/Pages/Educator-Effectiveness-Grants.aspx.

Please contact the Division of Educator Effectiveness at (217) 557-6763 or licensure@isbe.net.

Public Act 100-1142 New Transportation Safety Hazard Expanded for Criminal Activity

Public Act 100-1142 effective Nov. 30, 2018, amended Article 29 Transportation, Section 29-3 Transportation in School Districts. The new law provides that each school board may provide free transportation for any student who resides within 1 1/2 miles of the school attended where conditions are such that walking, either to or from the school to which the student is assigned for attendance or to or from a pickup point or bus stop, constitutes a serious hazard to the safety of the pupil due to a course or pattern of criminal activity, as defined in Section 10 of the Illinois Street Gang Terrorism Omnibus Prevention Act.

Section 10 of the Illinois Street Gang Terrorism Omnibus Prevention Act (740 ILCS 147/10) states:

“Course or pattern of criminal activity” means two or more gang-related criminal offenses committed in whole or in part within this State when:

(1) at least one such offense was committed after the effective date of this Act (see PA 97-1150 effective 1-25-2013);

(2) both offenses were committed within five years of each other; and

(3) at least one offense involved the solicitation to commit, conspiracy to commit, attempt to commit, or commission of any offense defined as a felony or forcible felony under the Criminal Code of 1961 or the Criminal Code of 2012.

"Course or pattern of criminal activity" also means one or more acts of criminal defacement of property under Section 21-1.3 of the Criminal Code of 1961 or the Criminal Code of 2012, if the defacement includes a sign or other symbol intended to identify the street gang

This information is posted for your benefit only and may be subject to change without notice. Illinois ASBO does not guarantee this calendar’s accuracy and will not be responsible for damages caused by reliance on it. It is not intended to be all inclusive and is not a substitute for legal advice. Although job responsibilities and procedures vary among districts, this timetable highlights the major tasks performed by school district officials relative to business office operations. Dates listed indicate the last day to submit the report or complete the task unless otherwise noted.

For accurate information visit the websites listed below to verify dates and items listed.

State Superintendent’s Weekly Messages




IASB School
Board Calendar